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AUPE GENERAL SERVICES CO-OPERATIVE LTD |
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8 |
OFFICERS OF THE SOCIETY |
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8.1 |
The Chairman, Deputy Chairman, Secretary and Treasurer of the Board of Directors shall be the Chairman, Deputy Chairman, Secretary and Treasurer of the Society respectively. |
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(a) |
The duties of the Chairman shall include the following: |
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(i) |
to preside at all meeting of the Board of Directors and, if necessary, at the general meetings of the Society; |
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(ii) |
to exercise general supervision over the officers and employees of the Society; |
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(iii) |
to represent the Society on any co-operative organisation or for any purposes as the Board of Directors may decide; |
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(iv) |
to certify or sign appropriate documents, returns and statements required under the Act, the Rules, the By-Laws or on the direction of the Board of Directors; |
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(v) |
to serve on appropriate Committees or Sub-Committees constituted by the Board of Directors; and |
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(vi) |
to perform such other duties specified in these By-Laws or entrusted to him by the Board of Directors. |
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8.2 |
In the absence of the Chairman, his duties shall be carried out by the Deputy Chairman or in the absence of both the Chairman and the Deputy Chairman, by any other person elected by a majority of those present at that meeting. |
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8.3 |
The duties of the Secretary shall include the following: |
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(a) |
to maintain, correctly and up-to-date, all the records, papers and registers of the Society; |
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(b) |
to keep an inventory of the property belonging to the Society; |
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(c) |
to sign on behalf of the Board of Directors and conduct its correspondence; |
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(d) |
to summon and attend general meetings and meetings of the Board of Directors and to record the proceedings of such meetings in a minute book; |
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(e) |
to have custody of the common seal of the Society; |
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(f) |
to submit minutes of all meetings and such information, returns and statements as are required under the Act or called for by the Registrar within the prescribed period; and |
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(g) |
to conduct the ordinary business of the Society and perform all the duties entrusted to him by the Board of Directors or specified in these By-Laws. |
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8.4 |
The duties of the Treasurer shall include the following: |
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(a) |
to take charge of all financial transactions of the Society including all monies received by the Society and to make disbursements in accordance with the directions of the Board of Directors in the ordinary course of the Society's business; |
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(b) |
to prepare or cause to be prepared all receipts, vouchers, financial statements and documents required by the By-Laws or called for by the Board of Directors; |
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(c) |
to be responsible for the proper and punctual maintenance of all the accounts and books of accounts of the Society; and |
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(d) |
to perform all the duties entrusted to him by the Board of Directors or specified in these By-Laws. |
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8.5 |
The duties of the Manager shall include the following: |
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(a) |
to manage the business and property of the Society; |
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(b) |
to attend all meetings of the Society and of the Board of Directors and to carry out all the instructions of the Board of Directors; |
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(c) |
to record or cause to be recorded the whole of the transactions of the Society in the books prescribed for that purpose; and |
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(d) |
to perform all or any of the duties of the Secretary or Treasurer as may be entrusted to him by the Board of Directors. |
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